User Manual

1. Introduction

Welcome to the Imala Clan Universal Register — a private digital platform created exclusively for the Imala family.

This platform serves as:

• A worldwide family membership register — connecting Imala family members across Nigeria and the diaspora.
• A family coordination system — for events, gatherings, and important occasions.
• A contribution ledger — for transparent tracking of family welfare contributions.
• A communication hub — for announcements and family notices.

2. Getting Started

What You Need

• A smartphone, tablet, or computer with internet access
• A modern web browser (Chrome, Firefox, Safari, or Edge)
• A valid email address
• A clear photograph of yourself (for your profile)

Installing the App on Your Phone

The Imala Clan platform works as a Progressive Web App (PWA), which means you can install it on your phone just like a regular app.

1. Open Chrome on your phone and visit the Imala Clan website.
2. When the "Install Imala Clan" banner appears at the bottom, tap "Install".
3. The app icon will be added to your home screen.
4. Tap the icon to open the app anytime — even without typing the web address.

3. Requesting Membership

To join the Imala Clan Universal Register, you must submit a membership request. A family administrator will review and approve your request.

1. Go to the Imala Clan website and tap "Request Membership".
2. Fill in your personal information: full name, gender, email, phone number, and create a password.
3. Upload a clear photograph of yourself (optional but recommended).
4. Fill in your location: country, state, city, and community.
5. Fill in your family information: state of origin, family branch, and your relationship to the Imala family.
6. Tap "Submit Request".
7. You will receive a reference number. Save this number for your records.

4. Completing Your Profile

Once your membership is approved, you can sign in and complete your profile.

Profile Completion

Your dashboard shows a Profile Complete percentage. Aim for 100% by filling in all available fields:

• Full name and other names
• Date of birth
• Profile photograph
• Contact information (phone, WhatsApp, email)
• Location details (country, state, city, community)
• Family branch and relationship

Editing Your Profile

1. Sign in to your dashboard.
2. Tap "My Profile" in the navigation menu.
3. Tap "Edit Profile".
4. Update the fields you want to change.
5. Tap "Save Changes".

5. Family Directory

The Family Directory allows you to search for and view other registered Imala family members.

Searching the Directory

• Use the search bar to find members by name or Member ID.
• Use filters to narrow results by country, state, city, or family branch.

What You Can See

As a regular member, you can see:

• Member names and photographs
• Family branch
• Location (country and state)
• Member ID

6. Viewing Events

The Events section shows upcoming and past family gatherings, meetings, ceremonies, and other occasions.

Types of Events

• Annual Meeting — Yearly family gatherings
• Celebration — Weddings, naming ceremonies, birthdays
• Medical — Health-related family situations
• Burial — Funeral arrangements and memorials

Each event shows the date, venue, location, organizer, and description. Some events may have associated financial causes.

7. Viewing Causes

A Cause is a financial campaign created to support a specific family need. Causes may be linked to events or exist independently.

What a Cause Shows

• Title and description — what the cause is for
• Target amount — the total amount the family aims to raise
• Progress bar — how much has been verified so far
• Deadline — when contributions are due
• Suggested contribution — the expected amount per member (if applicable)
• Bank details — the designated family account for payments

8. Making a Contribution

1. Open the cause you want to contribute to.
2. Read the cause details, target, deadline, and bank information.
3. Note the bank name, account name, and account number.
4. Tap "Copy Account Number" to copy it to your clipboard.
5. Open your banking app and make the transfer to the family account.
6. Save your transaction reference number from your bank.
7. Return to the Imala Clan app and tap "I Have Made My Contribution".
8. Fill in the contribution form (see Section 9).

9. Reporting a Contribution

After making your payment, you must report it on the platform so it can be verified.

1. On the cause page, tap "I Have Made My Contribution".
2. Enter the amount you paid.
3. Enter the date of payment.
4. Select the payment channel (bank transfer, mobile money, cash, etc.).
5. Enter your transaction reference number from your bank.
6. Optionally upload a screenshot or receipt as evidence.
7. Optionally add a note.
8. Tap "Submit".

10. Contribution History

You can view all your past contributions at any time.

1. Sign in to your dashboard.
2. Tap "Contributions" in the navigation menu.
3. You will see a list of all your contributions with their status.

Each entry shows the cause name, date, amount, reference number, and verification status.

11. Understanding Contribution Status

Member Expectation Status

12. Family Announcements

The Announcements section displays important messages from family administrators.

• General — Regular family updates
• Emergency — Urgent family matters
• Event — Event-related notices
• Contribution — Financial reminders

Important announcements may be pinned to the top of your dashboard.

13. Privacy

The Imala Clan platform takes your privacy seriously.

What We Protect

• Your personal contact details are visible only to authorized administrators.
• Your financial contributions are visible only to you and finance administrators.
• Your profile photograph is visible to verified family members only.
• No data is shared with third parties, advertisers, or commercial entities.

What We Do NOT Do

• We do NOT sell your data.
• We do NOT show advertisements.
• We do NOT track you for commercial purposes.
• We do NOT store banking passwords, PINs, or card numbers.

14. Administrator Guide

This section is for users with Family Administrator, Membership Administrator, or Events Administrator roles.

Approving Membership Requests

1. Sign in and go to "Membership Requests" in the sidebar.
2. Review each pending request: name, photo, location, family branch, and relationship.
3. Tap "Approve" if the applicant is a verified family member.
4. Tap "Reject" if the request is invalid (provide a reason).
5. Tap "Request Correction" if information is incomplete.

Managing Events

1. Go to "Events" in the sidebar.
2. Tap "Create Event".
3. Fill in the event title, description, date, venue, and category.
4. Tap "Save".

15. Finance Administrator Guide

This section is for users with the Finance Administrator role.

Creating a Cause

1. Go to "Causes" in the sidebar.
2. Tap "Create Cause".
3. Fill in the title, description, target amount, and deadline.
4. Select the contribution type: Fixed, Voluntary, or Custom.
5. Attach the designated bank account for receiving payments.
6. Tap "Publish" to make the cause visible to members.

Verifying Contributions

1. Go to "Contributions" in the sidebar.
2. Filter by "Pending Verification".
3. Check the member's reported amount against the bank statement.
4. Tap "Verify" if the payment matches.
5. Tap "Reject" if the payment cannot be confirmed (provide a reason).

16. Super Admin Guide

The Super Admin has full authority over the entire platform.

Key Responsibilities

• Manage all administrator accounts and roles
• View global analytics and visitor traffic
• Access complete audit logs
• Configure system settings
• Manage family-wide images and branding
• Generate and export annual family reports

Managing Administrators

1. Go to "Administrators" in the sidebar.
2. Tap "Add Administrator".
3. Select an existing member and assign a role.
4. To revoke access, find the administrator and tap "Revoke".

Analytics & Reports

The Super Admin dashboard includes a comprehensive analytics section showing:

• Total website visits and visitor trends
• Visits by page, country, and device
• Membership growth over time
• Financial summaries across all causes

All analytics can be exported as professionally formatted PDF reports.

17. Troubleshooting

I cannot sign in

• Make sure you are using the correct email address.
• Check that your password is at least 6 characters.
• Tap "Forgot Password?" on the login page to reset your password.
• If your membership is still pending, you cannot sign in until approved.

The app shows old data

• Pull down on the screen to refresh the page.
• Clear your browser cache: Settings → Privacy → Clear browsing data.
• Check that you have an active internet connection.

I am offline

• The app will show a red "You are offline" banner.
• Basic pages (landing page, manual) may still be available from cache.
• Financial transactions cannot be submitted while offline. Wait until you reconnect.

My contribution is still "Pending"

• Contributions must be manually verified by a finance administrator.
• This may take a few days depending on the administrator's schedule.
• If it has been more than 7 days, contact the finance administrator.

18. Contact & Support

If you need help with the Imala Clan Universal Register, please contact the family administration:

• Email: oglegbae@gmail.com
• WhatsApp: Contact your family branch administrator

"One Family. One Register. One Connected Community."